Is your team performing disappointingly? Is your inbox stuffed with emails and your workday packed with unproductive meetings? Is time spent together at work not always time spent getting work done?
Good time management helps make tasks more organized and finish them in a timely and more productive manner. It not only helps you save time and effort but also keeps your projects on track. Im this article, we’ve gathered some tips you can use to manage your time more productively and achieve your intended goals:
Firstly, divide a project into several tasks and assign them to the most suitable team members. Thanks to this, there will not be any confusion regarding the work each employee will be doing. This will help the project to be completed on time. Next, prioritize the tasks. Not each of them has equal importance. Some are urgent and significant, others are neither. This is a good way to reduce the time spent on unnecessary activities.
Nowadays, we are constantly distracted by so many things: social media notifications, endless emails, phone messages. These distractions can cost us precious hours and seriously lower our productivity. To improve our overall performance, it’s necessary to eliminate these distractions. Remember to keep your phone aside while working on an important task. This simple idea can have a great impact.
In terms of productivity, it’s not the best idea to do multiple things at once. It’s better to pick one task at a time and focus on it entirely. It will not only help you to complete it much earlier, but it will also give you enough time to review it properly.
Every successful team needs clear communication processes supported by the right tools. To avoid losing information in numerous emails, it’s crucial to have a good project management software such as Jira, where all information about a given task is shown in a single place. Jira allows teams to communicate easily thanks to comments and notifications. Besides, everyone involved in the project can know its details without having to organize meetings or send emails to other team members for information. Users can be sent notifications about work items that require their attention first.
Time tracking is an essential part of effective project management. When we see how we and our team members spend time, we can better understand how to dedicate it efficiently and effectively. In other words, it’s the simplest way to boost the ability of teams and project managers to stay on track.
How many hours a day do you waste in meetings or searching through your inbox? Are you handling your main priorities right? Without proper data, it is difficult to see how productive you are.
People are often surprised when they get to know about their actual work habits. Once team members see their time recorded, they are surprised how often they spend work hours uselessly, e.g. focusing on details instead of reserving enough time for deep work. Or they see how they could do a better job organizing their day. Even little corrections to individual workflows can have a big influence on overall efficiency in the long run.
Project managers, on the other hand, are more likely to have down-to-earth demands on team members if they have a unified overview of what their team is working on. When they realize how long a certain project is going to take, they are able to make more accurate estimates and plan their team’s time better. This means they’re less likely to overload someone and more likely plan work in the amount their team can handle.
Luckily, these days, you can keep track of time in various tasks and projects thanks using different types of time tracking software.
Jira Software is an optimal solution that many teams use. Its time tracking feature helps users to record the time they spent working on issues. However, Jira’s time tracking may not be sufficient in terms of tracking the individual employee’s working time. It primarily lacks filtering options and aggregated data, and as a result, it’s hard to get insight at a higher level.
In such a case, you can use dedicated Jira apps that help you with various aspects of time tracking. Our app Worklogs - Time Tracking, Time Reports, Timesheets is among these. It’s an easy-to-use tool that allows you to keep track of the time spent by your team members on different projects, tasks, and more. You can group data by days, weeks, months, or years. You can also categorize entries with several filtering options. The customised time reports can then be exported. Worklogs can be accessed through a menu or shown on your Jira dashboard as a gadget.
There are various strategies for better time management while working on a project. They include breaking down the project into specific tasks and prioritizing them, eliminating distractions, focusing on one task at a time, and maintaining clear communication within the team. Tracking how team members spend their time is also crucial for better planning and increased productivity. That’s when dedicated time-tracking Jira apps can step in. They help users simplify monitoring progress and support smarter decision-making. This way, your team stands a better chance of organizing work more efficiently and meeting deadlines successfully.
Urszula Kaczorek
Employer Branding Specialist
SolDevelo
Gdynia
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