Tips for Tracking Time Effectively in Projects

[Sophia Allen]

Hi Atlassian Community 👋

I’ve been exploring different ways to improve time tracking while managing projects in Jira and Confluence. Sometimes, even with dashboards and reports, it’s easy to lose track of how many hours are actually being spent on tasks versus what was planned.

Recently, I came across a handy tool called Calculadora de Horas Online Grátis (somar hora) It’s a free online hours calculator that lets you quickly add or subtract hours, making it easier to organize work schedules or calculate time differences. I found it useful when cross-checking logged hours and planning realistic deadlines.

I’d love to hear from others — what tools, methods, or add-ons do you use alongside Atlassian products to keep your team’s time management accurate and efficient? Do you stick with Jira’s native features or combine them with external solutions?

Looking forward to your insights! 🚀

[Gökçe Karaduman-The Starware]

Hi @Sophia Allen ,

Accurately tracking the actual hours spent on tasks compared to what was originally planned is a frequent challenge faced by many teams, especially when managing multiple projects simultaneously.

An app like WorklogPRO (available on the Atlassian Marketplace) can help improve time tracking across projects. It offers several features designed specifically to give better visibility and control over time management:

• Timesheet and calendar views to monitor how project hours are distributed over days or weeks

• A dashboard to provide an overview of logged time across different issues and users

• Pivot reports to visualize and analyze logged hours by project or team

• A teams view to see all worklogs within a project team in one place

• The ability to define a work hours schema, which helps compare expected vs. actual time spent on project tasks

• Attributes and Accounts features, allowing you to tag worklogs by project phase, account, or work type

• A detailed worklog tab within each issue, for easy access to time data on task level

• Export options (Excel, PDF, CSV) to support reporting or sharing with stakeholders

Disclaimer: I work for the vendor who developed this application.

[Rahul_RVS]

Hi @Sophia Allen 

For detailed time tracking reports I can suggest our app

Worklogs Time Tracking in Jira & Timesheets

With this add-on, you can easily add the worklog authors and time tracking reports as a dashboard gadget. Main features of the app -

• Create time reports in real time by grouping & categorizing data with aggregation
• Prepare your reports based on Project/Sprint/Issue Type/Assignees and various other filters
• Group your data to build more meaningful reports
• CSV Export
• Dashboard gadget
• Enter Time Spent for multiple issues from Timesheet screen. With Calendar view and Board view

[Daria Spizheva_Reliex_]

Hi @Sophia Allen!

It's awesome that you're diving into time tracking and trying to get a clearer picture of how much time is spent on tasks versus what was planned. It's a common struggle for a lot of teams, and while Jira's built-in features are a great start, a lot of people find they need a little extra help to get the full picture.

Our tool, ActivityTimeline, is a super useful Jira app that's all about making this easier. It helps you with a few key things:

• Better Time Tracking: You can log time right from a Jira issue, and the best part is you can add categories and notes to your worklogs. This makes it a lot easier to see where time is actually going. Plus, you can track time for things that aren't even Jira issues, like meetings or training, so you get a full view of your day.

• Seeing the Big Picture: Instead of just looking at one Jira board, ActivityTimeline gives you a visual timeline of what your whole team is working on across all projects. You can see who's overloaded and who has some free time, which is super helpful for balancing the workload.

• Planned vs. Actual Reports: This is where it really helps with your core question. ActivityTimeline has reports that directly compare your original time estimate with the actual time logged. This helps you spot where you might be consistently under- or overestimating, which can be a game-changer for future planning.

Basically, it's a tool that takes the basic time tracking from Jira and builds on it to give you a more detailed and accurate view of your team's time and effort. It helps you see where the time is really going and how your plans stack up against reality.

Hope that helps you out!

[Anton from JetHeads_io]

If you’re aiming for more consistent and accurate time tracking in Jira, we recently put together a checklist that might help:

⏱️ Time Tracking in Jira: The Ultimate ☑️ Checklist for 2025

It’s a practical guide from our team with straightforward steps to improve logging habits, keep records clean, and make time tracking less of a headache.

[Anton from JetHeads_io]

Hi @Sophia Allen  👋 

I think a lot of us have faced the same challenge of “planned vs. actual” time slipping away, even with Jira dashboards in place.

A few approaches I’ve seen work well:

• Keep it simple for the team: the less friction there is in logging time, the more accurate the data becomes.

• Automate where possible: dashboards and manual calculators are useful, but they usually come after the fact. Real-time visibility can save a lot of surprises.

• Connect reporting to action: time data is most powerful when it feeds directly into workload planning and billing, not just static reports.

On the tooling side, Jira’s native worklogs are solid, but they can feel a bit bare-bones. Many teams combine them with Marketplace apps. One option is JetTime — a privacy-first time tracking app built on Atlassian Forge. Because it runs fully inside Jira Cloud, no data ever leaves your Atlassian environment. That makes it easier for teams to adopt without compliance concerns, while still getting clear insights into planned vs. actual time and smoother reporting for both projects and billing. 

Curious, how do you balance between individual responsibility for logging time and the project manager’s role in reviewing/adjusting estimates? That’s often where the biggest gap shows up.

👉 JetTime on the Atlassian Marketplace

— Anton, JetTime founder

[Michał Kowalewski_SolDevelo]

Hi @Sophia Allen and welcome to the community!

I can totally relate to the challenge of keeping time tracking accurate and consistent - it’s one of those things that often sounds simple, but in practice can be tricky.

In our case, we actually ended up creating two internal solutions that later grew into apps:

• Worklogs - Time Tracking, Time Reports, Timesheets came from our own team’s need to have a clearer overview of how time is being logged and reported, especially when Jira’s native options felt too limited for building meaningful timesheets. I also use these reports with my Jira dashboard.
  
  
• Time Assistant - Time Tracking and Workload Dashboard was born from a slightly different issue. People would sometimes simply forget to log time at all. The idea was to make it easier to notice what you’ve worked on and get suggestions for where that time should go. Additionally, with the active timers you don't have to wonder how long you've been working on something.

Both solutions were created in response to real, everyday problems.

If you have any questions regarding time tracking in Jira or our solutions, feel free to contact me.

Michał, SolDevelo Team 

[Anastasiia Maliei SaaSJet]

Hi @Sophia Allen 👋

Great point — it really is tricky to stay on top of planned vs. actual hours, I’ve run into the same challenge too.

One thing that helped my team was trying an app directly in Jira, so we don’t have to jump between external tools. For example, Time & Cost Tracker for Jira not only shows logged hours but also how they connect to budgets and costs. I like that it provides timesheets, scope-based cost reports, and even profitability insights — making it easier to see if we’re still on track without juggling spreadsheets.

So I’d say: quick calculators are great for fast checks, but if you want everything in one place,  apps like this can really simplify time tracking.