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Can Confluence send scheduled email reminders for document reviews?

Can Confluence send scheduled email reminders for document reviews?

We are in the very beginning phases of implementing Jira Service Desk and Confluence. We would like to have the ability to store infrastructure documents in Confluence that will require monthly, quarterly, bi-annually, etc. reviews. Does Confluence have the ability to send email reminders based on a recurring schedule notifying groups of the impending review? If not, does anyone know of an add-on that would do this for us?

Thanks so much!

6 answers

11 votes

Is anyone else tired of the answer to every functionality question being yet another purchase?

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3 votes

The Better Content Archiving app is developed for this exact scenario, to automatize periodic reviews on Confluence pages, encourage your editors to update content or auto-archive what's not needed any longer.

As the administrative part of the problem (tracking) is tedious, it will 100% automate that part and only leave the content update part for your users (which would require human intelligence any way).

Learn more about the Better Content Archiving Plugin or watch the intro video.

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1 vote

I believe you'll like Handy Reminder from Handy Macros for Confluence. With Handy Reminder, you can define what time, date, and how often users will be notified.

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1 vote

Hi Kara, I'm a team member with Comalatech. Are you in Confluence Server? If so, we have an app in the marketplace that can do exactly what you're looking for, including expiry dates, approval recycling, and email notifications - Comala Workflows. Let me know if I can answer any questions about it!

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Hi Mike,

Our client has the similar requirements as Kara. And we are evaluating Comala Workflows for this purpose.

Could you please provide the link to the recycling approval?

I do not seem to find the documentation online.

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Hi @Priska Aprilia , without knowing a little bit more about what you're trying to do, it's hard for me to point you in the right direction. Feel free to email me at mike@comalatech.com with an explanation and I'd be happy to help :)

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1 vote

Hello Kara,

It's not an out-of-the-box feature at the moment, but there is an add-on that allows you to do that. Besides reminding, it has a bunch of features that you can find useful.