Allow project admins to edit workflow in 7.3

[Yousaf]

Hello together,

as the title suggests, i´m looking for a way to allow project admins to edit workflows.

I read somewhere that it´s a new feature since a few days and I would like to know where to find this setting. I hope its also available in 7.3... 

Thanks ;-) 

[Tarun Sapra]

Yes, it's a new feature in 7.3 but comes with some conditions.

Please read below (from the release notes of 7.3)

[Tarun Sapra]

 Project level administration

We've extended the project administrators permission, so that project administrators can now edit their projects workflow under certain conditions:

• The workflow must not be shared with any other projects
• The workflow cannot be the JIRA default system workflow, which cannot be edited at all

The project admins will not be able to edit the workflow to the same extent as a JIRA administrator. The restrictions are:

• To add a status, the status must already exist in the JIRA instance i.e. the project admin can't create new statuses or edit existing statuses
• The project admin isn't allowed to delete a status from the workflow
• The project admin can create, update or delete transitions, but they can't select or update a screen used by the transition, or edit a transition's properties, conditions, validators or post-functions

This feature is enabled by default. When you upgrade to JIRA Software 7.3, all your project administrators will have access to this feature immediately. To edit a workflow, a project administrator should select Project settings in their project's sidebar, and select an issue type. This will present the workflow, and Edit Workflow will be available.

[Yousaf]

Thanks for the quick help. I followed all the steps but it still doesn´t work.

I gave the project admin the permission through the permission-scheme but he still can not edit the workflows in any way.

Is there some other possibility to make this work? 

Thanks! 

[Nic Brough -Adaptavist-]

Is the workflow only used by that one project?  Make sure the workflow scheme is not shared and the workflow is not in more than one scheme.

[Yousaf]

Hi Nic,

yes, there are 2 workflows and both are not shared with any other projects. Also, none of them are jira default workflows.. so that really confuses me why it isnt working.

Edit: I just saw that the permission scheme is shared by 5 projects and that its a default permission scheme. But that has nothing to do with the workflows. Or is it also relevant that the permission scheme has to be separate from the other projects?

[Nic Brough -Adaptavist-]

No, the permission scheme does not matter.

What does the project admin see when they go to the project set up and click through to the workflow section?

[Yousaf]

He can see the workflows as a diagram and in text. But can not edit it (the edit button/pencil) doesnt appear.

[Nic Brough -Adaptavist-]

No, What does the project admin see when they go to the project set up and click through to the workflow section?

[Yousaf]

Sorry Nic, I dont understand what you mean then :-(

The project admin can see all the workflows that are available in that project. He can see the different types of processes i.e. Project, specification, feedback, bug, task etc.. but cant edit them at all, the option to do so isnt there in the first place..

[Nic Brough -Adaptavist-]

I need you to check Project settings -> Issue type and see if the edit link is there.

If it is not, then the workflow is shared with another project

[Yousaf]

As I mentioned earlier, the edit button / link is not there. So no, it does not appear.

No, there are only 2 workflows in the project and none is shared with another project. 

In other projects where the workflows are shared there is a note saying "Workflow shared with 6 projects etc.).

But not the two from the mentioned project, they are unique to it.

[Nic Brough -Adaptavist-]

I am unable to replicate what you're seeing.  I either have to remove project admin rights from my account or share the workflow.

[Yousaf]

Hi Nic,

did you have any luck with the problem?

I think that if this doesn´t work, i´ll give the worker full rights to the project although thats not the best way..

Thanks ;)

[Nic Brough -Adaptavist-]

No, as I said, I really cannot replicate it.  I either have to remove project admin rights from my account or share the workflow to disable my edit option.

[Yousaf]

Hi Nic,

okay, thank you for checking out! 

[John Bui]

Apparently, this does not work in JIRA Cloud.

[Nic Brough -Adaptavist-]

It's working fine in Cloud, in the project types that support Simplified Workflows (Software Company Managed projects are the only types that implement them)

[Derek Mart]

the restrictions in place are extremely limiting.  Most of the work I've had to do over the years comes from the things you're not allowing a project admin do, so the new "features" of allowing admin role to change stuff, is pretty useless in my use case.  I hoped to grant more power to project owners, as it should be.

[Derek Mart]

A project admin should be able to update issue types schemes and workflow schemes (adding issue types and splitting issue types to their own workflows) and screen schemes and field configuration schemes (making fields required and assigning screens to issue types), as well as changing workflow transition screens and adding/editing post functions and other transition properties.  These are all vital to our project management process and this is where most of my time is spent, rather than being a sr. systems engineer.  What's up with not being able to change a project category? That one seems pretty innocuous.

[Derek Mart]

I opened a few tickets for granting additional options to project administrators:

Advanced Workflow: https://jira.atlassian.com/browse/JRASERVER-68689

Fields: https://jira.atlassian.com/browse/JRASERVER-68690

Issue Types: https://jira.atlassian.com/browse/JRASERVER-68692

Screens and Field Configs: https://jira.atlassian.com/browse/JRASERVER-68693

[Derek Mart]

The new discussion: https://community.atlassian.com/t5/Jira-discussions/Extended-Project-Administrator-feature-set/td-p/978225

[Karim Belhadj]

@Tarun Sapra   @Nic Brough -Adaptavist-

My question exactly is . In the documentation it's mentioned that :

• The project admin isn't allowed to delete a status from the workflow

But in my instance the project administrator can delete status in workflow .

Im reviewing the certefication so i need to know exactly if he can or can't

Best regards

[Ting]

Looks like the feature is only available in Jira 7.4 onwards: https://jira.atlassian.com/browse/JRASERVER-3156