How to Generate User Worklog Reports in Jira - Step-by-Step Guide
It is said that good time management is the most important condition for a company to run smoothly. We couldn’t agree more! But the truth is that in order to manage time effectively, you have to track it.
If a manager knows how their employees spend their time, they can make the company’s workflows more efficient. Thanks to users’ logged time reports, it is also much easier to make successful future strategies, as you are able to see how long a person really needs to finish a task. When armed with such knowledge, you can adjust the schedules accordingly and significantly lower the risk of not meeting your deadlines. At the same time, when team members keep a record of their work time, they are less likely to procrastinate. Last but not least: tracking time per user simplifies paying salaries, especially if you pay yours by the hour.
Jira and time tracking options
The built-in reports in Jira do keep the whole history of logged hours in a particular task, yet they don’t allow extracting the hours per individual - they just show the total hours on the task and every single work log added, with no possibility of doing math on the raw records. However, there is a strong ecosystem built around the core product. In the Atlassian Marketplace, you will find many apps - both free and paid - that add lots of features to time tracking. They range from simple to complex full-featured reporting solutions.
If you want to keep track of how long you and your team spend on assigned tasks and stay on top of your project budgets, take a look at SolDevelo’s Worklogs - Time Tracking and Time Reports. Basically, if you wish time tracking for individual members of your team was done in an easy and flexible way, it is a solution for you.
Track logged time per user in Jira with the Worklogs app
With the Worklogs app, you can easily generate detailed user time reports based on logged hours. Once you select a user and a date range, the app displays exactly what work was logged, when, and on which work items. You can filter and group data in the way you find the most convenient. It all depends on your current needs and the way you want to find necessary worklog details.
You can choose any date range - from a single day to several months - and then group the results by hour, day, week, month, or year, depending on how you want to analyze the data.
To generate a worklog report per user, simply choose the proper user(s) in the “User or Group” filter, and set “Categorize by” to “User”.
It’s easy to track the total time spent on a particular project, but thanks to flexible filters you can also generate more detailed insights. You can build advanced, customized reports, such as team members’ full-time equivalent (FTE) per sprint, or total hours logged in a particular epic each week. It’s also possible to apply a Jira filter and adapt it according to your individual needs.
There’s also a possibility of comparing work of a few team members by additionally choosing them from the list. Plus, can compare worklogs of a whole group with someone’s individual logged hours.
What’s more, the Worklogs app gives you control over how your data is displayed. You can present selected worklogs not only in a table, but also visually as a pie chart:
Or a bar chart:
When you’ve got the Worklog report you need, you can share it and export it in the convenient XLSX format (you can check out our step-by-step guide on how to export your time report)
Controlling access to time reports: Worklogs permissions
When it comes to Worklogs, there’s one more crucial detail to bear in mind: the fact that Worklogs reports are so easy to generate does not mean they are so easily accessible by everyone in your team. In fact, as a Jira administrator, you can restrict the app’s permissions, depending on your needs. If you want, you may select and choose users or groups that will have access to worklogs. Similarly, you can choose users or groups who can see other users’ worklogs. So it is your decision how to set the access permissions that suit you best.
How to get user worklog reports in Jira: summary
Worklogs - Time Tracking and Time Reports offer a simple and clear overview of the time spent on Jira work items. This tool will allow tracking logged work of your team members for different projects in an easy and flexible way. As you can't generate a per-person report for a single project or ticket in Jira using the built-in report generator, our add-on proves especially helpful. It is a good way to control whether you or other team members logged the proper number of hours in a given time and introduce corrections or modifications if necessary.
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Aleksandra Klasa
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