How can I find all of the live docs in our Confluence instance?

[Keeley Sorokti]

We need to convert any live docs that have been created to pages because we are choosing to turn them off for all of our spaces. We use an enterprise search tool called Glean and the Live Docs are not getting indexed. 

From what I have read, there is no way to turn off Live Docs for our whole instance. Is that true?

Also -- I want to find all of the live docs that have been created so we can convert them to pages. When I go to advanced search and filter by content type, the option is for filtering by Live Docs and Pages. This prevents me from finding all of the live docs. 

Does anyone know how I can find them all across our whole instance?

[Barbara Szczesniak · Accepted solution]

@Keeley Sorokti To do this on a space-by-space basis:

• Open Space settings for the space
• Select Content manager in the sidebar
• In the More filters list, select Type, and then select the Live docs checkbox.

EDIT: Your tags indicate you are on Premium, so you may also be able to select all the Live Docs in the list and use the toolbar of actions that appears to convert them to pages. (I don't have any Live Docs, but when I show a list of pages and select them, I get a Convert to live docs action, so maybe there is similar for the other way around.)

TIP: Increase the number of Results per page to the maximum (100) so that you can select them all quicker than 20 at a time. 

[Keeley Sorokti]

@Barbara Szczesniak Brilliant! That worked and I so appreciate you taking the time to share how to do this with me. This is why I love online communities. 

[Barbara Szczesniak]

Glad I could help, @Keeley Sorokti 

I just noticed your question about turning off live docs for the whole instance. I don't see a way to do this—it would also be a space-by-space thing.

If you look at the sidebar in the screenshot above, you can select General > Features to get to a page where you can turn on/off various features for the space, including live docs.

[David Nickell]

here is a possibility ...  the REST APIs support search by content type.  In fact, they support "CQL" which I thought could be used on a confluence screen for searching too.  But I see now that CQL can only be used in a REST call so you seem to be stuck with the drop down options when searching through the Confluence.

So I ran this endpoint first and was able to see the custom content types I was using on my site:

• https://developer.atlassian.com/cloud/confluence/rest/v2/api-group-custom-content/#api-group-custom-content
• But I don't have a lot of types in use so it is hard for me to test all of this out.
• Bottom line -- you may find a solution by cobbling together a few REST calls:
• https://developer.atlassian.com/cloud/confluence/rest/v2/intro/#about

Two other thoughts ---

1. if you have to do something to get "clean" initially, you should only have to worry about new content.  
2. You may also be able to create an automation rule that would let you know (or maybe even prevent) those pesky live docs from being created.

Have a great weekend

[Keeley Sorokti]

Thanks @David Nickell