Can I re-open a form on JSM with an automation?

[Lucas de Souza]

Hello everyone.

I hope you doing well today.

Can I re-open a form when the criteria are not correct?

For example, if someone adds a wrong approver can I re-open the form and ask them to insert the right one?

I was thinking maybe json?

Best, Lucas.

[Jakub Szymański]

Hello @Marc - Devoteam 

Can I ask for help with that topic?

I have done like You say. But not works. I cannot diagnose the problem. 

I have generated user API token 

Set a rule

But get error

Any idea?

Best regards

[Marc - Devoteam]

Hi @Jakub Szymański

I think I had old information.

You could check the following article: Submitting-or-reopening-a-Form-using-Automation-and-API 

[Megan Moulton]

Your link works perfectly! Since this actions requires webrequests, if you need hand holding like me this support guide will help with the gaps:

https://community.atlassian.com/t5/Jira-articles/Automation-for-Jira-Send-web-request-using-Jira-REST-API/ba-p/1443828

[Marc - Devoteam]

Hi @Lucas de Souza 

There is no Reopen forms action in automation (I could be wrong), but I can't find it and I have never seen it.

You could make an automation rule and use the Web Request action

Use a PUT request:

https://<<your site here>>.atlassian.net/gateway/api/proforma/cloudid/<<your cloud id>>/api/3/issue/{{issue.id}}/form/<<form number>>/unlock

Example rule I made:

 

Be aware to set the headers with the correct authentication details.

[Lucas de Souza]

Hey @Marc - Devoteam thanks a lot for your suggestion. I will set up the API and test it. I will keep you updated if it works.

Thanks a lot.