How can I remove a user access without loosing tickets and deactivate their licence accounts

[Candy Tricia Khohliwe]

How can I remove a user access without loosing tickets and deactivate their licence accounts to reduce licence costs

[Charlie Misonne · Accepted solution]

Hi Candy,

When you remove a user all their tickets will remain in Jira. No need to worry about losing data when removing/ deactivating users.

1. Click the gear icon -> user management
2. Find the user
3. To revoke access:
   1. Click the 3 dots next to the user
   2. Select "revoke site access"
   3. This will keep the user and deactivate the license
4. OR: to delete the user
   1. Click the user
   2. Click 3 dots on the top right
   3. Select "remove user"
   4. This will remove the user from the user list completely but their work in Jira will be kept

[Jack Brickey]

advice - Don’t delete users 

[Candy Tricia Khohliwe]

Thanks!

[natalia_daraszkiewicz]

@Jack Brickey  why? I have now 28 pages of users and ghosts... I'd like to clean that by removing users that left the organization. Why shouldn't I?

[Jack Brickey]

@natalia_daraszkiewicz , conventional best practice is not to delete but simply deactivate. Of course your practice/process can be different and the ability to delete is certainly there. If you are to delete I would recommend first finding every record where the user exists and change it to another user. Maybe a default user?

[Nic Brough -Adaptavist-]

You can "disuser" accounts with a flag in the user's profile in site management, or just remove them from the group(s) that let them use the application (if, for example, a user has access to Jira because they are in the group "Jira-software-users", then removing them from the group removes their access, and reduces the licenced user count)

Neither of those will affect the data on your issues.  But the user will no longer be selectable when changing fields like assignee.

[Jack Brickey]

Why would you not simply revoke access?

administration > user management, find user and click on ellipses.