Automation rule on sprint closing

[Oleksandr.Ruzhylo]

Hello friends.

I have the following task:

every time the sprint is closed I need to send an email to the stakeholders and add to the email body list of the issues with some exact status.

Please advise how to proceed.

[Trudy Claspill · Accepted solution]

Hello @Oleksandr.Ruzhylo 

Have you tried to construct the rule? If so, please show us what you have so far.

There is a Sprint Completed trigger.

You could follow that with a Lookup Issue action to get the set of issues you want to include in the email.

Then you could use a Send Email action to send the list of issues.

[Oleksandr.Ruzhylo]

Hello @Trudy Claspill .

I have tried to construct the rule.

I used Sprint Completed trigger, and I used the action "send email".

The main challenge for me is to add a list of issues with the exact status. 

[Trudy Claspill]

The sample rule you showed is not using the Sprint Completed trigger.

Between the Sprint Completed trigger and the Send Email action you need to use a Lookup Issues action to actually get the issues you want to list in the email. You use a JQL in that action to select the issue you want.

When you have used the Sprint Completed trigger, then you can use a smart value in the JQL to select issues from the sprint that was completed:

sprint = {{sprint.id}}

That will give you all the issues in the sprint. If you want only the issues that are in a specific status, then add a clause for Status:

sprint = {{sprint.id}} and status = <your desired Status value>

To then send a single email listing all those issue you retrieved, add to the content of your email:

{{#lookupIssues}} 
* {{key}} 
{{/}}

Where you see {{key}} that indicates that the issue key for each issue returned by Lookup Issues should be printed. If there are other fields from each issue that you want to print add the smart values for those:

These issues were in Status X when the sprint was completed:

{{#lookupIssues}} 
* {{key}} {{summary}}
{{/}}

[Oleksandr.Ruzhylo]

Hello @Trudy Claspill .

It works!!! Thansk a lot.

In addition, I'm trying to add hyperlinks but seems to be its not working as I wish(

[Oleksandr.Ruzhylo]

It's fine. I found the solution. 

Once again - thanks a lot.

[Del Jensen]

@Oleksandr.Ruzhylo could you post what you used for hyperlinks?  I'm looking to do similar.  Thank you!

[Oleksandr.Ruzhylo]

Hello @Del Jensen 

Please see below: