Bulk Workflow Status Migration

[Alex Borges da Silva]

So, I have recently become a Jira Admin in the company I`m currently in and we have an issue with Statuses.

Prior to my arrival, there was no Status management whatsoever, thus we have today for example 5 statuses that indicate blocked:

-Blocked // Bloqueado // Bloqueados // Bloqueada // Bloqueado(a)

I`m currently with the task to clean this and merge all these statuses to only 1.

Is there any way to do this that isn't switching the existing workflows by a new one with the correct statuses? i.e. a bulk change from one status to another (where it changes also the workflows)

I did not find anything regarding this topic yet. If there are no better options for this... then monkey job it is.

[Stefan Salzl · Accepted solution]

Hi @Alex Borges da Silva and congrats to becoming Jira Admin :)

With the right permission (which you should have as jira administrator) you are able to do the bulk transition:

• choose issues in the left menu bar
• filter for all issues that have wrong status and need to be transitioned
• on the right upper corner klick the '...' and choose bulk issues
• on the next screen select the issues that need to be transitioned (in this case as pre-filtered that might be all issues)
• click next
• choose the transition action

Hope this helps. Please let us know if there are any further questions.

Best
Stefan

[Alex Borges da Silva]

Hey, @Stefan Salzl Thanks for the quick response!

See, it is not a status transition (i.e. from "to do" to "doing"), it is between different workflows...

Example:

I have Workflow A with:

To-Do, Doing, blocked, and Done

Workflow B with

To-Do, Doing, Bloqueado, and Done

(Bloqueado means Blocked in Portuguese)

Thus we want every workflow and issue to have Blocked and not Bloqueado... Since the workflows are currently active I cannot simply enter on each one and change it... :(

The solution I`m going through right now is deactivating the workflow, changing the status to the correct one, reactivating it, and then bulk changing... but this approach will take a great amount of time...

[Stefan Salzl]

okay. are those workflows withn the same project? or is it:

• workflow A in project A
• workflow B in project B

and you would like to have workflow A also in project B ?

In this case you could associate the workflow scheme from project A to project B. You will then be asked how you want to map the status:

[Alex Borges da Silva]

Sadly it is WF A in Proj A and WF B in Proj B
Right now I cannot use WF B in Proj A (since it is not a feasible resolution for most of the projects)

[Stefan Salzl]

As you described in a former post:

I have Workflow A with:

To-Do, Doing, blocked, and Done

Workflow B with

To-Do, Doing, Bloqueado, and Done

(Bloqueado means Blocked in Portuguese)

The only difference I see in the workflow is blocked vs Bloqueado (which as far as I understood is exactly what you want to change).

So are there any other differences in these two workflows? Maybe I missunderstand the requirement. What prevents you from using workflow A in project B? 

Best
Stefan

[Alex Borges da Silva]

@Stefan Salzl These are not the actual workflows, they are just an example, a real case would be:

WF A - To do, In Progress, Done, Homologation, Blocked

WF B - To do, In progress, Done, Bloqueado

[Stefan Salzl]

Hi @Alex Borges da Silva ,
I guess the following question from the community sounds similar to yours:

https://community.atlassian.com/t5/Jira-Software-questions/Bulk-assign-new-status-to-all-workflows/qaq-p/1373125

As from that answer there is no bulk function for workflows. Best practice is to harmonize and re-use workflows and if not possible at least re-use statuses. 

Best
Stefan

[Stefan Salzl]

Hi @Alex Borges da Silva ,

Even if there is no propper solution for bulk-function for workflows please let us know if your initial question was answered and if so please check the answer as accepted in order to mark this question as solved.

Best
Stefan

[Alex Borges da Silva]

@Stefan Salzl  I forgot to set your answer as a solution.