Clear "Done" items from the board

[Mircea Craciun]

In our team-managed project, we have the board configured to show the `Done` column. Whenever there are more than 32 items in it, hovering the mouse will show a 3 dot button where we can clear items, but only the difference from current count to 32. I tried configuring the column for a max of 5 items, but it just marks the column red-ish with the 5 shown as an error style.

Is there any way we can clear that column to show less than 32? Ideally it should show something like "done in the last 3 days" (3 configurable), or maybe the last "max 10" items, where the 10 is the configured max?

Thank you.

[Bill Sheboy · Accepted solution]

Hi @Mircea Craciun 

At this time, there is no way to configure a team-managed project's board to change when / how much is displayed in the "done" column: https://jira.atlassian.com/browse/JSWCLOUD-21257

As a workaround, you could create a Custom Filter to hide issues resolved / completed after a certain amount of time.

Kind regards,
Bill

[Mircea Craciun]

Thanks @Bill Sheboy but it doesn't appear to be working. I used this filter `statusCategory != Done OR (updated <= -3d)` yet the done column still shows the 32. Any idea what I am doing wrong?
Thanks

[Bill Sheboy]

Please try this as your custom filter:

statusCategory != Done
 OR ( statusCategory = Done
      AND statusCategoryChangedDate >= -3d )

[Mircea Craciun]

This filter seems to work. Thank you.

[Rik de Valk]

Hi @Mircea Craciun , 

It sounds like you have an 'In progress' status type mapped to your Done column. But I'm not sure. JIra will only clear 'Done' issues. But this doesn't necessarily mean 'all issues in the Done column'. It means 'all issues that have a status in the done category'. 

You can check this by clicking the Board configuration icon, and check the status to column mapping. 

Statuses are always one of three categories: To do (grey), In progress (blue) or Done (green).

Reading your question, it sounds like you have 32 issues in the Done column that are not of the 'Done status category'. So I suspect you have one or more blue or grey statuses mapped to the Done column. 

Have a nice day!

Rik