Clear "Done" items from the board

Mircea Craciun
Contributor
September 30, 2024

In our team-managed project, we have the board configured to show the `Done` column. Whenever there are more than 32 items in it, hovering the mouse will show a 3 dot button where we can clear items, but only the difference from current count to 32. I tried configuring the column for a max of 5 items, but it just marks the column red-ish with the 5 shown as an error style.
Screenshot 2024-10-01 093901.png

Is there any way we can clear that column to show less than 32? Ideally it should show something like "done in the last 3 days" (3 configurable), or maybe the last "max 10" items, where the 10 is the configured max?

Thank you.

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Bill Sheboy
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October 1, 2024

Hi @Mircea Craciun 

At this time, there is no way to configure a team-managed project's board to change when / how much is displayed in the "done" column: https://jira.atlassian.com/browse/JSWCLOUD-21257

As a workaround, you could create a Custom Filter to hide issues resolved / completed after a certain amount of time.

Kind regards,
Bill

Mircea Craciun
Contributor
October 1, 2024

Thanks @Bill Sheboy but it doesn't appear to be working. I used this filter `statusCategory != Done OR (updated <= -3d)` yet the done column still shows the 32. Any idea what I am doing wrong?
Thanks

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Bill Sheboy
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October 2, 2024

Please try this as your custom filter:

statusCategory != Done
OR ( statusCategory = Done
AND statusCategoryChangedDate >= -3d )

 

Mircea Craciun
Contributor
October 3, 2024

This filter seems to work. Thank you.

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Rik de Valk
Community Leader
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September 30, 2024

Hi @Mircea Craciun , 

It sounds like you have an 'In progress' status type mapped to your Done column. But I'm not sure. JIra will only clear 'Done' issues. But this doesn't necessarily mean 'all issues in the Done column'. It means 'all issues that have a status in the done category'. 

You can check this by clicking the Board configuration icon, and check the status to column mapping. 

Statuses are always one of three categories: To do (grey), In progress (blue) or Done (green).

Reading your question, it sounds like you have 32 issues in the Done column that are not of the 'Done status category'. So I suspect you have one or more blue or grey statuses mapped to the Done column. 

Screenshot 2024-10-01 at 08.51.48.png

Have a nice day!

Rik 

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