I want to clean the done items in my kanban board

[Monika]

I want to clean the done items from my Kanban Board. Please let me know how can I do this.

I have tried to edit the filter query and set resolution is EMPTY but this is not working for me.

Need help.

[Bill Sheboy]

Hi @Monika 

The content displayed on your Kanban board is driven by two filters: the board filter and the sub-filter (which is optional). 

• The board filter impacts the board and the reports
• The sub-filter can further limit what displays on the board

Kanban teams using Jira often use the Release feature to assign issues to a specific release, and then have them all deploy and drop from the board at one time.  You could instead use just "resolved" to drop older work from the board...as others have noted in this thread.

One team I help does both methods, so we have a sub-filter that only shows recently completed and unreleased versions.

(resolution = EMPTY OR resolutiondate > -14d) AND (fixVersion in unreleasedVersions() OR fixVersion is EMPTY)

Best regards,

Bill

[Egunsuren]

Hey Bill, say I set this filter and it works. What if I DO want to look through the those older issues? Do I have to delete the filter, look through the issues and put the filter back?

I've tried using a quick filter to show all tickets done, but it doesn't seem to overwrite the sub filter it seems.

[Bill Sheboy]

Hi @Egunsuren 

Your quick filter didn't work as expected because of the order filters are stacked: first board filter, then Kanban sub-filter, and lastly quick filter.

You have a couple of options that I can think of:

1. You could just look for the older issues using a filter search, outside of the board, or...
2. If you increase the range of the board filter (say to -30d) and then create a quick filter for the -14d, you could turn it on and off.

One question is how often do you need to see older issues?  If the answer is infrequently I would choose (1), otherwise use (2) and inform board-users of the change.

Best regards,

Bill

[Warren]

Hi @Monika 

To show recent Done items, you can add this to your filter query

AND (status != Done OR status = Done AND status changed to Done after -2d )

[Ashkan Malekly]

Hi Monika

If you set resolution on issue then the issues disappear. Another way for not showing done item is :

1- click on "Board" at the top right side of your page.

2-  click on configure

3- at left side choose Columns.

4- Then clear Column "Done" by drag and droping Done icon. like below:

Cheers

[Monika]

@Ashkan Malekly 

Thank you for your reply if I will do like this then I have 2 questions

1. is this will affect my report like control chart and CFD?

2. What should I do if I want to show 2 days done items in done column and rest should be clean from the done column

[Ashkan Malekly]

Hi Monika

No this will not affect on that and for the second question you can make a jql and save that as a filter and use the filter for dashboard and that is okey. I mean on Board you dont see done issues ( if you clear done column cuz your issues go on your workflow).

cheers 

[Carlos Garcia Navarro]

Hi Monika,

Resolution is EMPTY should return issues with no resolution. Can you share your board query?

Maybe you can also exclude status(es) to filter out the tickets that are in a 'done' status?

Thanks

Carlos

[Monika]

Hi @Carlos Garcia Navarro 

My Board filter query is this please have a look :

[Monika]

right now I have deleted the query related to the done cleaning items.