What is the best practice to utilise Jira cloud for a software project management?

[Mohammad Moslem Uddin Sikder]

We are developing hatecholo by a developer company Genesys softwares. The agreement is made between hatecholo and Genesys that the task management will be done through Jira. The Jira project is viewable by both the parties. But I feel we have failed to make the best use of this project management tool jira.

[Mary from Planyway · Accepted solution]

Hi @Mohammad Moslem Uddin Sikder 

Maximizing the use of Jira for your project between Hatecholo and Genesys Softwares can indeed streamline your development process, ensure transparency, and enhance collaboration. Here are some strategies to make the best use of Jira:

1. Proper Configuration and Customization

• Configure Issue Types: Customize issue types to match your workflow (e.g., Bug, Task, Epic, Story). This helps in categorizing the work efficiently.
• Custom Fields: Create custom fields that are specific to your project's needs, such as 'Environment' for bugs or 'Priority' for tasks.
• Workflows: Tailor workflows for different types of issues, reflecting the real processes from creation to completion, including statuses and transitions that issues can move through.

2. Effective Project Management Practices

• Epics and Stories: Use epics to group related user stories, and break down large projects into manageable parts.
• Sprints: If you're using Agile methodology, organize your work into sprints. This helps in planning and prioritizing work for specific time periods.
• Boards: Utilize Kanban or Scrum boards to visualize workflow and progress. This can help both parties see the big picture at a glance.

3. Clear Roles and Permissions

• Ensure that both Hatecholo and Genesys Softwares have clearly defined roles within Jira (e.g., Administrators, Project Managers, Developers, QA). Assign permissions based on these roles to maintain project security and integrity.

4. Regular Updates and Communication

• Commenting and Tagging: Encourage the team to use comments on issues for discussions, and tag relevant team members to keep everyone informed.
• Notifications: Configure notifications for updates on issues that matter to you. This helps in staying up-to-date with the project progress.

5. Integration with Other Tools

• Integrate Jira with development tools (e.g., Bitbucket, GitHub), communication platforms (e.g., Slack), and CI/CD tools. This creates a seamless workflow and reduces the need to switch between different platforms. You can also streamline workload management with Planyway for Jira.

6. Reports and Dashboards

• Utilize Jira’s reporting features to track progress, identify bottlenecks, and assess team performance. Custom dashboards can provide a quick overview of project health to both parties.

[Mohammad Moslem Uddin Sikder]

Hi Maria,

 Assalamu alaikum and a very good day. I am glad to hear from you regarding the best use of jira for my software project hatecholo development. 
Can you help me to review the existing configuration and improve to get the insight and jira reports to evaluate the performance of the developers who are engaged here.

If you agree I will send you a meeting link on MS Team. In that case I need your email address.

Best wishes.

Major Moslem Sikder 

Email: sikdermoslem@gmail.com

whatsapp: +8801733707024

[John Funk]

Hi Mohammad - This would involve a fairly detailed response based on your actual environment and implementation.

Basically, the tool should implement your Agile practices/processes and not determine or drive those practices.

Feel free to connect with me on LinkedIn.

https://www.linkedin.com/in/john-funk-92261a38

[Ste Wright]

Hi @Mohammad Moslem Uddin Sikder 

Could you provide us more information on how you've set this up so far?

What do you feel like is missing in your current use of the tool? :)

Ste

[Walter Buggenhout]

Hi @Mohammad Moslem Uddin Sikder,

Working together, on software or other projects, always goes beyond a tool. It requires a good idea of what you are trying to do, who is doing the work, what methods you use and how you and your team are familiar with those. And yes, in the end there's also the tools you use to help you manage and follow up. A tool can be as silly / simple as sticky notes on a wall, a whiteboard and markers, to an agile project management tool like Jira.

The best practice is the practice that best fits your team and that supports your way of working and has the potential to grow along. But even more important is the way you work together as a team and make each other / your practices better.

You may want to look into Atlassian's micro blog site the agile coach. Not because it is the best reference on agile in the world necessarily, but because it does a pretty good job at explaining agile practices and how you can use Atlassian tools (like Jira) to support an agile way of working.

Hope this helps! 

[Mohammad Moslem Uddin Sikder]

Thanks a lot walter. 
Best wishes.