Configure migration activities in Jira project

[Anuradha Yadav]

Hi Team,

We have a Migration activity to come. And we have tasks/activities to perform to achieve the same.

Please help with some suggestions how do we configure these activities in Jira cloud project?

Task Name

GT Cloud Migration Programme

SOW and Sign Off

SOW Agreed & Approved

PO Raised

SOW and Sign Off Received

Project Initiation

Kick Off Presentation

Prepare Kick Off Presentation

Review Kick Off Presentation with stakeholders

Execute Kick Off Presentation with GT

Successfully Completed Kick Off Presentation

Project Plan Preparation

Create Draft Project Plan

Review Project Plan internally

Incorporate the Changes

Project Plan review with GT

Incorporate Project Plan Changes

Project Plan agreed and Sign Off

Project Initiation Completed

Planning and Requirement Gathering Phase

Discovery and Assessment Phase

Discovery

Create Customer network access to the project resources

Share the Azure Migrate Discovery tool pre-requisites with GT

Enable access to GT environment through VDI/VPN

Download Azure Migrate Discovery appliance(OVA file) in GT environment

Install and configuration of Azure Migrate Discovery Appliance

Gather the required baseline information for discovery from various sources like CMDB/Infrastructure sheet

Anaylses of Vcentre IP details from the CMDB sheet

Get the credentials for in-scope devices to initiate discovery

Verify Appliance connectivity with environment and Azure

Monitoring of Azure migrate appliance for full scan

Initiate extended scan(4 weeks) to capture dependencies between servers

Analyze all the discovered components data for each hosts

Prepare standard reports with the discovered data and review the data with stakeholders

Add if there are any hosts missed from CMDB/discovery data

Application Survey

Finalize survey question template based on GT environment

Review and share template with app owners for completing application survey

Gather Application owners with their contact information for respective applications

Organize meetings with App owners to identify the dependencies and fill the survey

Assessment activities

Import discovery template(in CSV) into IntelliAssess

Submit survey response from Application owner on to IntelliAssess portal

Run assessment for application and Infra

Populate the Discovery and assessmet metrics on to IntelliAssess dashboard

Finalize App to Infra mapping

R-lane re-confirmation for remote office locations.

Prepare initial assessment report and Update MGL

Update MGL and Final Assessment Report and submit for Sign-off

Discovery and Assessment Phase Completed

On Prem and Target Cloud Readiness

Planning Workshop with GT

Existing inventory of applications, databases and infrastructure that are targeted for migration to cloud.

GT to provide inventory of Remote Offices for Discovery and Assessment.

Software Assurance - Investigate Azure adoption of license from on-prem - GT confirmed Hybrid benefits to be used

Azure Resource Group access to be provided to Wipro Team - Owner / Contributor access - To check with Raja

Naming Convention of migrated Servers - Raja confirmed servers will be migrated with the same host name.

Connectivity to Azure is established - Confirmed by Raja

GT Environment servers RDP access to be granted for Wipro Project members.

GT RSA Token / VPN access

Collect OnPrem and Target Environement HLD and LLD

Network Design of On Prem and Target Cloud - Max and Raja to cover

Identify the target Azure region to be migrated (Primary) - Azure East US2

Read only access to be provided to Wipro at Subscription Level

Confirmation on for Firewall ports opening & validation

Verify & Validate: N/W connectivity between On-Prem & Target Environment - Its established

NSG/ASG configuration - Raja confirmed it will be done by GT

Create Target Storage Account - Raja to confirm

VM Tagging information to be provided - Raja to confirm

Create Application gateway/Load balancer ( based on requirment ) - Raja to confirm

Verify the network bandwidth for migration & replication activity - 1 GBPS confirmed by Raja

Identifying Azure cloud resources & Infra T-shirt sizing for the applications to be migrated

Wipro team will understand the technical requirements including High Availability & DR requirements, Type and size of VM, Storage and share with Grant Thornton for final sign-off on the architecture.

On Prem and Target Cloud Readiness Deep Dive Completed

Planning and Requirement Gathering Phase Completed

Design Phase

Design Template

Creating Draft HLD/LLD Template

Internal Review of HLD/LLD Template

Update HLD/LLD Template

Sharing HLD/LLD Template for GT Approval

Updating HLD/LLD Template based on GT Feedback

Design Template Signed-off

Design Template Completed

Design Document Creation

HLD/LLD Doc Structure Creation

HLD/LLD Workshop - Infra + Network

HLD/LLD Workshop - Security

HLD/LLD document creation based on the inputs

HLD/LLD Release for GT Review

Design Review HLD/LLD with Microsoft

HLD/LLD joint discussion with GT

HLD/LLD Update & Release for GT Review

Document Finalization with any remaining comments

Design Document Creation Completion and Sign-off

Design Phase Completed

Migration Wave Plan Readiness Phase

Migration Charter Readiness

Prepare and Finalize the Move group plan per application according to assesment report with application owner sign off

Application owner signoff for cut over activities and estimated downtime

Create RFC requirements in ADO

Raise Change Request # and get approval

Raise Change Tasks are created to respective teams

CAB meetings on Wednesdays Central Time

Prepare and ensure comm matrix implemented to enable required ports with GT app and network team

Provide cut over tasks and downtime for cutover

Prepare the technical Runbook with Migration approach steps

Migration Wave Completed

Migration - PreRequisites Validation

Setup Target Environment validation

Provide cut over tasks and downtime for cutover

Prepare and submit communication matrix to enable required ports and approval

Configure maintenance mode and provide access to cloud support admin team

Check if proxy is enabled for the servers and if this is required to be kept enabled post migration (if applicable)

Check and confirm the On Prem Server OS patch level (if applicable)

Collect data on business criticality with the indiviual GT Application owners

Check the road blocks to proceed with Migration planning

Validate Migration approach for workloads

Migration Charter Readiness and Sign off

Raise Change Request # and get approval

Raise Change Tasks for respective teams

Pre-MIgration Plan

Raise a request to back up the on-prem server

Create Azure Migrate Project (or validate if already created)

Validate Appliances are registered to Migrate Project

Create Server Groups in Azure Migrate for Migration

Replicated Servers to Target Environment

Go/No Go checkpoint call

Test Migration

Initiate Fail Over process with latest RPO, select the target Azure network to which Azure VMs will be connected after failover occurs

Complete the test failover

Sanity Test -Infra prespective

Handover the server to App owners for testing and confirm

Test Migration Sign off by App owner

Clean up of the test migrated server

Go/No Go checkpoint call

Migration Readiness

Stakeholders to provide confirmation for final migration

Confirm application, network, security and AD team availability for cut over and communication to business and user groups

Go/No Go Decisions

Migration and Cutover

Cut-over - Share the bridge details to all stakeholders and Support teams to join on the day of cut-over

Intiate Migration to Target Environment after replication

Verfiy the data disk size and type

Run IP config/all & nslookup commands

Tracert for next hoping and telnet to check the ports

Check for DNS configuration & SMTP relay

Shutdown the application, DB & VM on source DC to ensure zero data lost in case roll back is invoked

Initiate Fail Over process with latest RPO, select the target Azure network to which Azure VMs will be connected after failover occurs

Check the disk standards and configuration

Handover the server to App owners for testing

Change the Disk drives as per standard C: Premium or Standard SSD, Data Drive : Premium or Standard SSD

Ensure that the disks are allocated for the intended DC and Resource Group

RDP the VM via IP and flush the DNS entry

Add support team AD group at OS and DB level permission

Uninstall Vmware tools on Target [while on the cloud]and Restart the Server

Resource Health Check

Infra level sanity test

App team Functionality check

Remove temporary NIC from Azure console post assigning new NIC to VM

VM tagging in Azure

Release the server to Application Owner to execute UAT

App Owner to provide migration signoff after UAT is executed successfully and application is healthy

Go/No Go checkpoint call for final sign off

Gracefully initiate the complete migration

Validation and Go Live

Azure instance to be accessed remotely

Provide new IP Address into Tivoli for patching

Validation of backup config details

Confirm the antivirus agents are running on the new instances

Validate the Azure monitoring parameters

Start the application & DB services

Perform Application & Business functionality testing as agreed

Hypercare and Handover to BAU Support

Migrated systems in Warranty period for 2 weeks

Knowledge Transfer Sessions to BAU

Handover the systems to BAU team and Signoff

Closure Reports

Project Completion Sign Off

Regards,

Anuradha

[Sadeesh Narendran · Accepted solution]

@Anuradha Yadav Start top most as Initiative - GT Cloud Migration Programme

then next sub item as Epic -    SOW and Sign Off,    Project Initiation

then sub items under Epic as Stories -       SOW Agreed & Approved, PO Raised

Items under Story as Task / Subtask.....