Predefined fields in the project's documentation

[krzysztof_szczeklik]

Let's say I often use the same phrases/keywords in my documentation, like Project, Event, Profile, Account, User etc.

Now, whenever I'd like to change one of those fields (e.i. Project), I have to do it in every place it appears. This process is time-consuming because my documentation is quite big, and I'd like to keep it as consistent as possible.

Is there a way to predefined those keywords (so every time I change one of them, all the rest will be updated automatically)? Plus, can I open a dropdown and see all the predefined keywords while typing?

[Mark Segall · Accepted solution]

Hi @krzysztof_szczeklik - If I understand correctly, you're using terms like Project, Event, Profile, Account, User in say, the Summary or Description fields on a regular occurrence.  At some point the organization decides to rebrand these terms and you want some type of automation to go back and update the previous term to the new one?

The short answer is not really... While you could do some pretty elaborate stuff with automation that could handle this for a set of issues, you'd be dramatically limited by automation thresholds (especially since you appear to be on Jira Standard licensing).

[Mark Segall]

I see you responded on a separate thread.  To keep it structured for others who may view this in the future...

Yes, a regular occurrence, but on a big scale.
Hundreds of places in my documentation include the word USER (as I "user", I can do it this or that etc.). So if I'd like to change USER to PERSON, I have to do it manually every time. And it's the easiest example. 

So I'm interested in finding any other solution/tool that might help my use case :) 

To my knowledge, there is no such tool.  The easiest approach would be...

1. Execute a search
2. Export the results to csv
3. Using your spreadsheet app of choice to perform a find and replace
4. Import the updated results back into Jira

[krzysztof_szczeklik]

it's rather an impractical solution but... thank you for your effort :) 

[krzysztof_szczeklik]

Hi @Mark Segall, thx for the quick reply.

Yes, a regular occurrence, but on a big scale.
Hundreds of places in my documentation include the word USER (as I "user", I can do it this or that etc.). So if I'd like to change USER to PERSON, I have to do it manually every time. And it's the easiest example. 

So I'm interested in finding any other solution/tool that might help my use case :)