How can I use Automation to communicate the Sprint scope?

[Patrick Roos]

Hi there

My Scenario:

We want to communicate the sprint scope via e-mail to the stakeholders when it has been started.

How can I integrate the issues (e.g. via Smart Values) into the e-mail?

Thank you for your help.

Regards, Patrick 

[Evan Underwood-Harley · Accepted solution]

Hi,

You could look at Automation for Jira Plugin - https://marketplace.atlassian.com/apps/1215460/automation-for-jira-server?hosting=server&tab=overview

It is possible to run a rule when a Sprint is started, created or modified (see https://support.atlassian.com/jira-software-cloud/docs/automation-triggers/)

You can then send an email with a list of issues from a JQL query, which would be a query of everything in the current sprint. See the below link:

https://confluence.atlassian.com/automation/bulk-handling-of-issues-993924653.html#smart-value-changes

Hope this helps

[Patrick Roos]

Hi

Hm. I need the list of issues in the e-mail action.

> You could look at Automation for Jira Plugin
I use the cloud version. Jira Project Automation is already included in the Cloud version :-)

> It is possible to run a rule when a Sprint is started, created or modified

Yes I saw the trigger. But I can't get the list of the issues for the e-mail action.

> You can then send an email with a list of issues from a JQL query, which would be a query of everything in the current sprint. See the below link:https://confluence.atlassian.com/automation/bulk-handling-of-issues-993924653.html#smart-value-changes

I don't have this more options --> "Process all issues produced by this trigger in bulk" in my version :-( Where can I find it?

From the documentation:

From my cloud site:

Thanks your your help.

Regards, Patrick

[Evan Underwood-Harley]

Hi Patrick,

I managed to get it to send emails for each issue in the sprint when it was started, using the below setup in cloud. Unfortunately it sent a single email for each issue. 

The below link suggests this is a feature for server only and not cloud to bulk send them all together:

https://community.atlassian.com/t5/Jira-Software-questions/Sending-an-email-with-a-list-of-issues-using-Automation-for-Jira/qaq-p/1192501

Are you using confluence at all? I'm wondering if there is a way we can get the list of issues into confluence and send the list of issues from there instead.

Regards

Evan

[Patrick Roos]

Hi Evan

Thank you for your answer!

Ok my "Workaround" is to send an E-Mail to the Stakeholder with a Link to Confluence Page with the Sprint-Scope as content.

Regards, Patrick