How to create a report with selected reportees of Issues?

[Sonali Roy Ghatak]

I am trying to create a simple dynamic report of issues raised by a particular set of people (10 out of 34 jira users) in dashboard which auto updates itself with latest data

Say for example:- I have 34 Jira users. I want to create a report/dashboard where I am able to select 10 reportees and get a count of issues reported  by them till now. 

Like in the above Pie report Is there any way to get the report only for 4 members?

[Walter Buggenhout]

Hi @Sonali Roy Ghatak,

Navigate to Filters > advanced issue search and then create a search like this:

Project = <your project> AND reporter in (Reporter1, Reporter2, Reporter3, ..., Reporter10))

Save the filter and then use it as the source of a suitable dashboard gadget: a pie chart, a two dimensional issue statistics or an issue statistics gadget.

Hope this helps! 

[Sonali Roy Ghatak]

Thanks for the Reply @Walter Buggenhout 

Can we create a report in dashboard using any gadget which auto refreshes itself?

[Walter Buggenhout]

Yes, @Sonali Roy Ghatak,

Most dashboard gadgets have an option that you can simply activate to auto-refresh every 15 minutes or so. 

[Sonali Roy Ghatak]

@Walter Buggenhout Say for example this pie. Currently the chart is displayed for n number of reporters. Can we get this pie chart only for , say, 5 reporters?

[Walter Buggenhout]

If you explicitly specify these 5 reporters in your filter, yes.

[Sonali Roy Ghatak]

Yes I understand that applying filter will display the results accordingly. But it will not create a chart or adynamic dashboard right?

[Nic Brough -Adaptavist-]

Yes, they are dynamic - whenever you visit or refresh the dashboard, or a gadget gets refreshed because you set it up with a regular refresh interval, the filter is executed and the chart rebuilt. The chart dynamically shows the results for the filter results as of "now".

[Sonali Roy Ghatak]

I dont see any way to select reportees in this chart. It is by default selecting all the reprotees. Please see screenshot below. 

[Nic Brough -Adaptavist-]

No, that's not what is happening.

There are two parts to this report - the search and the actual report function.

The report function takes a list of issues and displays them in a particular way.  In this case, you've chosen a pie chart, segmented by reporter.

Your "saved filter" is the problem, it is selecting for all issues that dynamically match some criteria (we don't know what, you've not shown us the filter).  If you don't want to include some reporters in the results, that's fine, you need to exclude them from the question, so that their results are not used to calculate the report.

If, for example, your query is "Project = X", and you have Alice, Bob and Charlie creating issues in it, when you say "I don't want to report on Bob's issues", change the filter to "Project = X and reporter != Bob", or "Project = X and reporter in (Alice, Charlie)"

[Dave Mathijs]

Hi @Sonali Roy Ghatak welcome to the Atlassian Community!

In your issue search, you create a JQL as follows:

reporter in (reporter1, reporter2, reporter3, ...)

+ other criteria if needed

Please note that reporter names are replaced by their hash/id equivalent in Advanced mode, so it won't be easy to check who has been added or not once you've added several names.

In the Basic view however, you can select their names from the Reporter field (add if needed).

[Sonali Roy Ghatak]

Thanks for the Reply 

@Dave Mathijs 

Can we create a report in dashboard using any gadget which auto refreshes itself?

Let me know if can connect for the same.